Route invoice approvals and keep the audit trail.
Send invoices through the right approval chain, chase the approvers who are holding things up, and keep a clean record of who approved what.
Who it's for: Finance and AP teams who route invoices for approval over email and lose the thread on who signed off.
Try it now
Build an approval matrix
Use the free tool first — no account needed. Move it into Invoice Approval when you want it monitored.
What it does
The job, handled end to end
- 1Routes each invoice to the right approvers based on rules you set.
- 2Tracks where every invoice is in the approval chain.
- 3Reminds approvers who are holding up payment.
- 4Records every approval with an actor and timestamp.
How it works
Three steps
Submit
Add the invoice and Keelstar applies your approval matrix.
Route
Approvers act in order; the invoice's status is always visible.
Record
Each decision is logged, producing a clean approval trail.
Recurring value
Where the real value is
Approvals stall. Keelstar continuously surfaces overdue approvals and the bottleneck behind each one, so payment timelines stay predictable instead of disappearing into inboxes.
Audit output
Every approval, rejection, and reminder is recorded, giving finance a defensible trail for every payment.
On the shared platform
Built in, not bolted on
Audit trails
Every action recorded with an actor and timestamp.
Version history
Every version of every document, kept and comparable.
Role-based permissions
Access is one decision, applied across workflows.
Exports
Hand any record or its history to finance or an auditor.
Notifications
Reminders that fire before deadlines, not after.
Shared platform
One foundation for every application you add.
Security & privacy
Security documentation available on request.
Fast self-serve setup
Live the same day. No consultants, no project.
FAQ
Common questions
Yes. Define an approval matrix by amount, department, or vendor, and Keelstar routes accordingly.
Overdue approvals surface automatically, with the responsible approver shown so you can unblock them.
Related workflows
Documentation
Start with Invoice Approval today
Live the same day. No consultants, no implementation project.