Operational Workflow Platform
Stop chasing compliance documents through email and spreadsheets.
Operational workflows, without the enterprise suite. Collect, approve, monitor, and audit the documents that keep your business running — from W-9s and certificates of insurance to contracts, invoices, and policy acknowledgments.
- Free tools, no account
- Monitored workflows from $49 / module / mo
- No implementation project
| Vendor | Coverage | Expires | Status |
|---|---|---|---|
| Northwind Facilities | General Liability · $1M | Mar 2027 | Current |
| Harbor Logistics LLC | Auto · $1M | in 12 days | Expiring |
| Cedar Mechanical | Umbrella · $5M | Apr 2027 | Current |
| Vertex Cleaning Co. | General Liability · $1M | 8 days ago | Expired |
Trusted by 650+ companies to keep their documents in order
Jump straight to a common job
Start in seconds, no account
Free tools that earn the next step
W-9 Request Generator
Generate a clean, professional W-9 request you can send a vendor in seconds.
ACORD Analyzer
Read coverage, limits, and the expiration date off an ACORD certificate instantly.
Contract Renewal Extractor
Extract the renewal date, term, and notice period from a contract.
One platform. Five jobs.
Every document, accounted for
Keelstar connects focused applications along one operational spine — so collecting a document and auditing it years later are the same continuous workflow.
11 applications, one platform
Pick one module, or several. It's up to you.
Every application is priced on its own. Start with the single workflow you need today and add more only when you want them — you never pay for modules you don't use, and there's no all-or-nothing bundle.
Vendor Compliance
Contract Operations
HR Compliance
Finance Operations
What teams say
Operators who replaced the spreadsheet
“We stopped chasing certificates over email. Keelstar tells us which vendor is about to lapse before it happens — and the audit trail is right there when our insurer asks.”
“We turned on W-9 Collector in an afternoon, no implementation, no consultant. Adding contract renewals later was just one more module on the same login.”
“Exclusion screening used to be a spreadsheet someone forgot to update. Now it re-runs on a schedule and every check is dated. Audits are a non-event.”
Built to be standardized on
Monitoring and auditability, by default
The recurring value isn't the first collection — it's knowing, every day after, that the record is current and the evidence is ready.
Audit trails
Every action recorded with an actor and timestamp.
Version history
Every version of every document, kept and comparable.
Role-based permissions
Access is one decision, applied across workflows.
Exports
Hand any record or its history to finance or an auditor.
Notifications
Reminders that fire before deadlines, not after.
Shared platform
One foundation for every application you add.
Security & privacy
Security documentation available on request.
Fast self-serve setup
Live the same day. No consultants, no project.
Learn the work, not just the tool
Resources for operators
Before you start
Questions teams ask first
No. Keelstar is one platform made of focused applications, and each is priced on its own. Start with a single module — say W-9 Collector or COI Tracker — and add others only when you need them.
No. Keelstar is self-serve and live the same day. There are no consultants, no setup fees, and no rollout project — you create an account and start your first workflow.
Yes. Every free tool works with no account. You only create an account when you want a workflow monitored — with reminders and an audit trail.
Always. Every workflow supports exporting records and their full history. Your evidence is portable by design, so there's no lock-in.
Replace the spreadsheet. Keep the audit trail.
Start with one module today. Add the rest when you need them — and pay only for what you use.